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Nancy Smyth

Nancy Smyth, President of Sunburst Software Solutions, Inc. has used and supported Intuit products and end users since 1986. I've worked with clients in a lot of different industries, however, I prefer to work with commercial and/or government construction contractors who utilize QuickBooks Financial Software for their accounting needs. Let's face it, doing bookkeeping can be pretty boring - but doing books for a construction contractor has always been my passion - there's always something "quirky" that they need or want. That's the challenge - and I love a challenge! I've been a Certified QuickBooks ProAdvisor since 1999; and as President of Sunburst Software Solutions, Inc., I am a key player in the development of several QuickBooks Add-Ons for the construction industry. I also the author of the QuickBooks for Contractors blog, in addition to the Learn to use QuickBooks in your construction business website. Join me the 2nd Wednesday of each month from 5-6 p.m. EST on Google+ for a live QuickBooks for Contractors Hangout, where an experienced panel of QuickBooks folks are available to answer your questions.
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How to Fulfill Your Certified Payroll Requirements – Webinar on CD

When it comes to certified payroll and prevailing wage there are a lot of grey areas. Reporting requirements vary by state; many states have multiple agencies with different paper formats and/or require that certified payroll data be submitted via an on-line labor compliance program.  To say the least, certified payroll reporting is complex as well as labor intensive. Learn about various way in which Fringe Benefits can be paid - it's not only in cash to the employee or to the Union Hall and then learn the proper way to report the payment of the fringe benefits on the final report.
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QuickBooks for Contractors-Job Costing Basics from A to Z on CD

I talk to folks every day that tell me “I can’t get any job costing reports or information out of QuickBooks!”, and they usually aren’t very happy about the situation. Sometimes that statement literally means that they see no job costing information in QuickBooks, they can't make any sense of the reports or information that they do see – OR –the job costing reports they do see don’t look like the reports that they were used to from their old accounting system, which was industry specific. Proper setup and customizing QuickBooks to meet your needs is KEY!
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Free Webinar – Stealing More Than the Secret Sauce

Fraud prevention is a key concern of growing companies in today's market. For small businesses, the median loss due to fraud is greater than what has occurred in Fortune 500 companies. In fact, one third of all business bankruptcies are due to employee theft and American businesses lose 7% of their annual revenues to fraud. Join us on Wednesday May 14, 2014 from 2-3 p.m. EST for a free 1-hour webinar; where you'll learn about 10 fraud early warning signs as well as simple, inexpensive controls you can put into place to discourage fraud.
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4/9/2014 QuickBooks for Contractors hangout – Time & Materials Billings

When you have Time & Materials or Cost Plus jobs and want to use the QuickBooks Estimate function, there is an additional step that you'll need to do in order for your numbers to line up correctly in the Estimates vs. Actuals Report - tips and techniques are discussed in this hangout.  Additionally, there are written instructions for creating customized Time by Job Detail and Unbilled Costs by Job Reports that are filtered for a specific job.
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QuickBooks Job Costing from A-Z Webinar

Job Costing in QuickBooks can be one of the most agonizing tasks that you face on a daily basis.  Just because it’s called “QuickBooks” and it’s made by “Intuit” doesn’t mean that setup is QUICK or INTUITIVE to get good job costing reports!  The correct setup is KEY! I'm not one of those folks who thinks every contractor needs the EXACT same Chart of Accounts or Items list - I believe each construction company has unique and specific needs.  I can show you how to properly set up and use QuickBooks to ensure proper job costing so you can generate good reports out of QuickBooks every time. Join us on Wednesday March 26, 2014 from 1-2:30 p.m. EST.  
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WIP Calculator for Percentage of Completion Calculations

You can easily create a detailed WIP/Percentage of Completion Schedule from QuickBooks IF:
  • You create an Estimate for EVERY job/project AND there is only one Estimate per job
  • You’ve modified the QuickBooks Estimate Template to include Cost and Markup columns and you utilize those columns when building your Estimate
  • All of your “Items” have been set-up to capture BOTH revenue and costs (double-sided items)
  • You enter ALL job related employee time and vendor costs using double-sided items
  • You create Job Types for Over/Under and Completed (with sub-types for years) and assign them correctly to your jobs
If all of these things currently exist in your QuickBooks company data file, you can easily create a detailed WIP/Percentage-of-Completion schedule by creating an Actual vs. Estimate Summary Report --> exporting it to QuickBooks and then plugging that data into our WIP Calculator - all WITHOUT spending hours performing manual calculations!
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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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