QuickBooks® for Contractors Bookkeeping Tips & Training

Important Facts About Items Left as “Billable” in QuickBooks

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I’m sure you’ve all gotten used to seeing that funny little Invoice icon on timesheets, the enter bill and write checks window and don’t even pay attention to them anymore.

Are you aware though that if you leave that little invoice icon active and don’t “x” it out that the information relating to that transaction line is stored within your QB file in a separate “waiting to be billed” data base just taking up space and therefore making your file larger than normal and causing your file to run slower? It’s true. Leaving the invoice icon active tells QB that you want to pass this cost on to your customer through the Time & Costs section of Invoicing. And unless you do time & materials type billing this is a waste of space.

If performance is an issue and you do not do time & material type billing you can remove the items from that “waiting to be billed” database. It’s time consuming but worth the effort especially if you have a large file.

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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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