QuickBooks® for Contractors Bookkeeping Tips & Training

Nancy Smyth

Nancy Smyth, President of Sunburst Software Solutions, Inc. has used and supported Intuit products and end users since 1986. I've worked with clients in a lot of different industries, however, I prefer to work with commercial and/or government construction contractors who utilize QuickBooks Financial Software for their accounting needs. Let's face it, doing bookkeeping can be pretty boring - but doing books for a construction contractor has always been my passion - there's always something "quirky" that they need or want. That's the challenge - and I love a challenge! I've been a Certified QuickBooks ProAdvisor since 1999; and as President of Sunburst Software Solutions, Inc., I am a key player in the development of several QuickBooks Add-Ons for the construction industry. I also the author of the QuickBooks for Contractors blog, in addition to the Learn to use QuickBooks in your construction business website. Join me the 2nd Wednesday of each month from 5-6 p.m. EST on Google+ for a live QuickBooks for Contractors Hangout, where an experienced panel of QuickBooks folks are available to answer your questions.

eBook: Certified Payroll Training Guide

The current economic situation has dealt a serious blow to both homebuilders and commercial contractors and many are finding themselves making the move to Public Works construction and Prevailing Wage projects. Making the move from residential/commercial construction projects to government-funded construction projects, which have certified payroll reporting requirements, can be overwhelming for most contractors, their office staff, and the accounting professionals who support them.  This often misunderstood requirement can lead to major problems; including denial of payment and contract termination.  Don't get caught in a payroll certification trap! Price:  $35.00
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Payroll Due Dates for Year-End 2012 and Year Beginning 2013

Year end payroll tasks start in December and really can continue right through the first of April! Payroll due dates always seem to cause a lot of stress - especially at year end when there is so much to do! The holiday's don't seem to help matters any either with extra time away from the office, it's difficult to concentrate, get things done, and stay organized. This article provides some tips for helping you to get organized and you can also download a handy checklist with due dates and tasks that you can do to make this chore go as smoothly as possible. Price:  Free
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FAQ – Upgrading QuickBooks eBook

This time of year there's always a lot of hype and pressure to upgrade to the newest version of QuickBooks.  Inuit put "upgrade" ads in your current version of the software, they send you emails with "special offers", perhaps your QuickBooks professional advisor or your CPA is making the recommendation that you upgrade. Sometimes this is just hype and a way for these folks to make some extra money - because they earn a commission on your purchase.  Other times their urging is legitimate, perhaps the version of QuickBooks that you are using is scheduled to "sunset or retire" by May of 2013 and you'll use many of the services that you rely on - like payroll and on-line banking for example. Download our 19-page FAQ-Upgrading QuickBooks eBook today. Price:  Free
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Employee New Hire Information & Checklist

There is so much more to hiring an employee than putting an ad in the newspaper and arranging for interviews - even though these are both very important. Once you have gone through the interview process with everyone who has applied and you make a hiring decision; you find yourself with a lot of additional information that you need to have keep on file about the employee that you just hired. That's where this 13 page employee new hire information & checklist will come in handy - and it's in Word format, so you can customize it to meet the needs of your company. Price:  Free
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VIDEO: QuickBooks for Contractors Hangout 9/12/2012

Our live panel of long-time QuickBooks users/ProAdvisors had a combined total of more than 68 years of experience in using and/or supporting Intuit QuickBooks Financial software - and with the release of QuickBooks 2013 on Monday the new version was a prime topic of conversation and a live preview of QuickBooks 2013 was presented. Our panel share their thoughts and concerns.

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What’s New in QuickBooks 2013 – A Special Google+ Hangout

Intuit has just announced the release of QuickBooks 2013 and I'm inviting you to join us LIVE for a special QuickBooks for Contractors Hangout on Google+ for a preview of QuickBooks 2013. This event will be held today (XX/XX/2012) from 5-6 p.m. EST. If you can't make the live event, you can watch it on our YouTube Channel at your convenience - because we'll be recording this special event.

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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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