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Nancy Smyth

Nancy Smyth, President of Sunburst Software Solutions, Inc. has used and supported Intuit products and end users since 1986. I've worked with clients in a lot of different industries, however, I prefer to work with commercial and/or government construction contractors who utilize QuickBooks Financial Software for their accounting needs. Let's face it, doing bookkeeping can be pretty boring - but doing books for a construction contractor has always been my passion - there's always something "quirky" that they need or want. That's the challenge - and I love a challenge! I've been a Certified QuickBooks ProAdvisor since 1999; and as President of Sunburst Software Solutions, Inc., I am a key player in the development of several QuickBooks Add-Ons for the construction industry. I also the author of the QuickBooks for Contractors blog, in addition to the Learn to use QuickBooks in your construction business website. Join me the 2nd Wednesday of each month from 5-6 p.m. EST on Google+ for a live QuickBooks for Contractors Hangout, where an experienced panel of QuickBooks folks are available to answer your questions.
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eBook: Learn About AIA Billing & How To Fill Out an AIA G-702/G-703

eBook: The AIA billing system was developed to provide a standardized method of submitting job related paperwork to send to architects and others by a contractor in order for the contractor to be paid for work performed on a construction project. Has anyone every asked you to complete an AIA G-702 and G-703 - and you've never done one before? Learn how to fill out an AIA G-702 & G-703 billing form with our AIA Billing Training Exercise. 38 pages. Price:  $25.00
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VIDEO: How to Calculate Equipment Costs per Hour

VIDEO: Whether you have a mower, a compact tractor, or an excavator on the jobsite, learning how to calculate the cost-per-hour for each piece of equipment that your company owns and uses on a job site is a great tool for understanding, and even eventually, recouping the actual cost of the equipment itself. Most contractors have a rough idea of these costs - but these days is a rough idea good enough? We don't think so. Equipment cost-per-hour rates are calculated by adding together three (3) distinct pieces of information. Watch this YouTube video to learn how to calculate the cost of your equipment.
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eBook: Getting Equipment Costs into QuickBooks Job Costing Reports

eBook: If you feel that getting equipment costs into your job costing was a function that only costly construction software was capable of doing. Think again, QuickBooks can track this accurately if it's set up correctly. Yes, it's a little more work - but it's accurate, effective, and a whole lot cheaper than costly construction software. Our 32-page eBook will teach you how. Price: $25.00
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VIDEO: How to Create a QuickBooks Portable Company File

VIDEO: A QuickBooks Portable company file (.qbm) is a compact version of your company data file that contains ONLY your financial data, and because it is much smaller than a backup (.qbw) it can be sent by email or saved to portable media. Another benefit of the Portable company file is that it has been known to help resolve problems with large QuickBooks files that have a high number of DB (database) file fragments.
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VIDEO: Batch Timesheet Entry in QuickBooks 2012

VIDEO: Entering employee time in the Weekly Timesheet in QuickBooks is a painstakingly slow process, especially if you have a lot of employees - QuickBooks 2012 solves "some" of that with the new Batch Timesheet Entry feature, but it's still not perfect or very flexible. Entering timesheets for multiple employees or vendors all at the same time will be a huge productivity booster for some companies - but only in very specific situations. In the real world, the QuickBooks Batch Timesheet feature will not be much of a productivity booster for many construction companies - they will want a more robust solution that will solve nine (9) critical and missing needs for their QuickBooks employee time card entry processes.
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eBook: Hiring a Bookkeeper for your construction biz-Test their skills

eBook: There comes a time when it just makes sense to hire a bookkeeper to handle the day-to-day data entry tasks, but you also need to make sure that they are familiar with QuickBooks® and the construction industry and the only way to do this is by testing their skills. Hiring some one who seems to have a strong bookkeeping background from their resume, but has never worked for a contractor might not be the right choice. We've developed a Construction Bookkeeper Test, with 145 questions, that will help you evaluate their skills. Price:  $25.00
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Video: Payroll Tip-Health Insurance Tracking Requirements for 2012

The IRS will require that employer's report the cost of company paid health insurance on employee W-2's for informational purposes only - the costs of the health insurance is non-taxable. This mp4 video (even though a little outdated at this point) will show you how to track the costs of 100% company paid health insurance so that it will display on employee pay stubs and the W-2 at the end of the year and demonstrates the use of our Excel-based Health Insurance Calculator, which you can request from a companion article called Calculating Company Paid Health Insurance & The Affordable Care Act.
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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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