QuickBooks® for Contractors Bookkeeping Tips & Training

Nancy Smyth

Nancy Smyth, President of Sunburst Software Solutions, Inc. has used and supported Intuit products and end users since 1986. I've worked with clients in a lot of different industries, however, I prefer to work with commercial and/or government construction contractors who utilize QuickBooks Financial Software for their accounting needs. Let's face it, doing bookkeeping can be pretty boring - but doing books for a construction contractor has always been my passion - there's always something "quirky" that they need or want. That's the challenge - and I love a challenge! I've been a Certified QuickBooks ProAdvisor since 1999; and as President of Sunburst Software Solutions, Inc., I am a key player in the development of several QuickBooks Add-Ons for the construction industry. I also the author of the QuickBooks for Contractors blog, in addition to the Learn to use QuickBooks in your construction business website. Join me the 2nd Wednesday of each month from 5-6 p.m. EST on Google+ for a live QuickBooks for Contractors Hangout, where an experienced panel of QuickBooks folks are available to answer your questions.

Calculating Company Paid Health Insurance & The Affordable Care Act

One of the requirements of the Affordable Care Act that will effect all business owners who provide employee health insurance, is that you now must report employer provided health coverage on Form W-2. Many companies who use QuickBooks usually pay the health insurance premium bill on a monthly basis in one lump sum, which is made up of a specific amount for each employee based on the type of plan or coverage that each employee has.  Often times the health insurance payment is treated just like any other bill that the company receives and when handled in this manner, the amounts paid for each employee will not flow through to the W-2 automatically and these amounts will have to be entered manually when W-2's are prepared.  QuickBooks can be set up to automatically track this information for you, but the problem is how to do the calculations. To help you to get yourself organized, we've developed a free spreadsheet to help you calculate insurance costs, whether they are by pay period or an hourly value. Price:  Free
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Tracking Sales Tax – On The Entire Invoice & On A Fixed Amount of the Invoice

For the most part, QuickBooks does a good job of tracking taxable and non-taxable sales -- even taxable and non-taxable items on the same invoice.  However, when it comes to tracking sales tax with a fixed rate on a fixed dollar amount of an entire sale ---- in addition to sales tax on the entire sale --- well it fails miserably and causes a lot of frustration for QuickBooks Users who encounter a situation of this nature. Price:  Free
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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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