QuickBooks® for Contractors Bookkeeping Tips & Training

Business Productivity Tips & Training

This section contains articles that directly relate to business productivity Tips & Training for anyone in the commercial/government construction industry who is using QuickBooks for their day-to-day bookkeeping.

Making the Move to Public Works Construction

Making the move to public works construction will require planning and quite possibly a lot of changes in the way you currently run your existing construction business. This article will provide you with some tips to help you get started; but, be aware that we cannot possibly provide you with an entire, detailed roadmap to follow. Price:  Free
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Embezzlement, It CAN Happen To You

Whether it's theft of money, supplies, inventory, equipment, or intellectual property, nearly every small business will experience some type of employee theft or embezzlement at one time or another. Small businesses are particularly vulnerable to theft simply because they don't have the resources or security controls in place to stop them. Employee theft is extremely common; unfortunately, we hear about it or read about it in the newspapers all of the time. This article provides 9 tips for protecting your business from embezzlement as well as 8 general QuickBooks controls and procedures to help keep your business safe, request it now. Price:  Free
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Choosing QuickBooks and QuickBooks Add-On Software for Your Construction Business

If you are like most contractors, you probably do not think of yourself as a "computer hardware/software expert' and turn this type of project over to someone else.  This unfortunately, is one of the major reasons that this type of project fails. We hear about numerous IT type projects failing in talking with both customers and potential customers and we’ve identified what we feel are the 8 most common reasons for failure.  Learn what they are and how you can overcome them. Price:  Free
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Hiring Computer and/or IT Consultants

With computer technology becoming more complex and sophisticated, many business owners are hiring independent computer/IT consultants to update their existing computer systems and ensure that their business has the tools and training needed to run smoothly and efficiently. The question is, as a business owner who is confused about more complex and sophisticated computer hardware and software -- HOW do you find a GOOD computer/IT consultant? This article provides you with helpful tips for choosing a good consultant/IT person. Price:  Free
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New Year’s Resolutions

Making New Year’s resolutions should not be limited to just those for our personal life; we should include our professional life as well – after all our professional life does take a great deal of our time. What happened this year that you felt took you off guard or left you feeling overwhelmed and unprepared? Price:  Free
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Spreadsheet Dependency – Are You Addicted to Excel?

Because spreadsheets are flexible and easy to use there is little to no learning curve and no need to learn anything at all about bookkeeping and accounting. Contractors frequently create spreadsheets to create and track estimates, invoices, payroll, basic job costing, financials and more. The next thing you know the business is growing and here comes the creation of more and more complex “WORK”sheets to analyze job costs. If you are one of those folks who is still addicted to spreadsheets take the final plunge and conquer spreadsheet addiction once and for all! Price:  Free
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Hiring a Bookkeeper or CPA

If you want your company to truly function in a profitable way, it is critical that you set expectations for your bookkeeper before you bring them on board. Good financial records are fundamental to the success of your business. If you can not rely on your books--or your bookkeeper--then how are you going to know where your business is headed? Set these expectations for your bookkeeper so they will be a successful part of your team. You will be setting your business up for success. Price:  Free
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Who Are Employees?

Before you can know how to treat payments you make for services rendered to you, you must first know the business relationship that exists between you and the person performing those services. Before you can know how to treat payments you make for services rendered to you, you must first know the business relationship that exists between you and the person performing those services. Price:  Free
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Are You Paying Prevailing Wage Fringe Benefits in Cash?

What if told you that you could reduce your payroll tax contributions by at least*$14,784.00 a year and receive additional savings on your general liability insurance (if you live in a state where liability insurance is based on gross payroll instead of sales)? Would that kind of savings help you lower your bids and still make money? Impossible you say! What would you say if I also told you that your employees would also be happy? Price:  Free
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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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