I’m sure you’ve all gotten used to seeing that funny little Invoice icon on timesheets, the enter bill and write checks window and don’t even pay attention to them anymore.
Are you aware though that if you leave that little invoice icon active and don’t “x” it out that the information relating to that transaction line is stored within your QB file in a separate “waiting to be billed” data base just taking up space and therefore making your file larger than normal and causing your file to run slower? It’s true. Leaving the invoice icon active tells QB that you want to pass this cost on to your customer through the Time & Costs section of Invoicing. And unless you do time & materials type billing this is a waste of space.
If performance is an issue and you do not do time & material type billing you can remove the items from that “waiting to be billed” database. It’s time consuming but worth the effort especially if you have a large file.
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[…] our 2 page article (from the Learn to use QuickBooks in your construction business website) for instruct… on how to clear out old unbilled costs – without having to edit each item in the report and […]
Thanks!
You’re most welcome!
I have over 900 pages of unbilled payroll items, but have discovered that the only way I can get them “billed” is to create an invoice for each job, then delete the invoice. Is there an easier way? They are not marked billable on the timesheet. This is taking me SO long. Thank you.
Sorry Lorri I don’t know of any other way to clean these things out.
You always have great information on your website. Thank you!