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How to Fulfill Your Certified Payroll Requirements – Webinar Recording

When it comes to certified payroll and prevailing wage there are a lot of grey areas. Reporting requirements vary by state; many states have multiple agencies with different paper formats and/or require that certified payroll data be submitted via an on-line labor compliance program.  To say the least, certified payroll reporting is complex as well as labor intensive. Learn about various way in which Fringe Benefits can be paid - it's not only in cash to the employee or to the Union Hall and then learn the proper way to report the payment of the fringe benefits on the final report.
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WIP Calculator for Percentage of Completion Calculations

You can easily create a detailed WIP/Percentage of Completion Schedule from QuickBooks IF:
  • You create an Estimate for EVERY job/project AND there is only one Estimate per job
  • You’ve modified the QuickBooks Estimate Template to include Cost and Markup columns and you utilize those columns when building your Estimate
  • All of your “Items” have been set-up to capture BOTH revenue and costs (double-sided items)
  • You enter ALL job related employee time and vendor costs using double-sided items
  • You create Job Types for Over/Under and Completed (with sub-types for years) and assign them correctly to your jobs
If all of these things currently exist in your QuickBooks company data file, you can easily create a detailed WIP/Percentage-of-Completion schedule by creating an Actual vs. Estimate Summary Report --> exporting it to QuickBooks and then plugging that data into our WIP Calculator - all WITHOUT spending hours performing manual calculations!
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IRS Resources for Contractors

The IRS provides some very good resources for both contractors and the accounting professionals who support them, usually the problem is finding these items on the IRS website.  Below is a list of items that I reference and provide to the contractors and accounting professionals that I work with. These links will take you directly to the IRS website, with hopefully the most up to date information.
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VIDEO: QuickBooks for Contractors Hangout 9/12/2012

Our live panel of long-time QuickBooks users/ProAdvisors had a combined total of more than 68 years of experience in using and/or supporting Intuit QuickBooks Financial software - and with the release of QuickBooks 2013 on Monday the new version was a prime topic of conversation and a live preview of QuickBooks 2013 was presented. Our panel share their thoughts and concerns.

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ARTICLE: What to Look for in a Construction CPA

Hiring a CPA or tax accountant for you construction business is as critical as hiring a supervisor on the job site. Not all CPA's or tax preparers understand construction and when they don't your books could be in as much of a mess as your job site would be if you hired a supervisor with no experience! In that perfect world, your company wouldn’t need a CPA. We would all just pack up our adding machines, green eyeshades, and armbands and move on to other professions. But, that isn’t going to happen, is it? In fact, the regulatory environment is headed in the other direction. States are looking for revenue, there are three or four new federal tax acts each year, and GAAP is going global. These current and future changes will make the role of your company’s CPA more important – not less. Price:  Free
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VIDEO: Batch Timesheet Entry in QuickBooks 2012

VIDEO: Entering employee time in the Weekly Timesheet in QuickBooks is a painstakingly slow process, especially if you have a lot of employees - QuickBooks 2012 solves "some" of that with the new Batch Timesheet Entry feature, but it's still not perfect or very flexible. Entering timesheets for multiple employees or vendors all at the same time will be a huge productivity booster for some companies - but only in very specific situations. In the real world, the QuickBooks Batch Timesheet feature will not be much of a productivity booster for many construction companies - they will want a more robust solution that will solve nine (9) critical and missing needs for their QuickBooks employee time card entry processes.
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Embezzlement, It CAN Happen To You

Whether it's theft of money, supplies, inventory, equipment, or intellectual property, nearly every small business will experience some type of employee theft or embezzlement at one time or another. Small businesses are particularly vulnerable to theft simply because they don't have the resources or security controls in place to stop them. Employee theft is extremely common; unfortunately, we hear about it or read about it in the newspapers all of the time. This article provides 9 tips for protecting your business from embezzlement as well as 8 general QuickBooks controls and procedures to help keep your business safe, request it now. Price:  Free
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4 Ways Businesses Fail/10 Steps to Succeed

Ever wonder why it seems that you are struggling to make your business grow and be more successful while others seem to be doing so well?  Or are you just looking for some suggestions to help make your business run smoother? Increasing profitability is a continuous cycle.  You need to be able to analyze jobs and refine your processes to make the next job even more profitable than the last. Price:  Free
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Is Your Data Safe?

Disasters come in various forms, from the terrible hurricane's that have been experienced by those living along the Gulf Coast, to a computer crash due to a virus, or hard drive failure. Business Data Access (BDA) provides a simple way for you to transfer and backup your QuickBooks® data. Price:  Free
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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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