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job costing

QuickBooks for Contractors-Job Costing Basics from A to Z Recording

I talk to folks every day that tell me “I can’t get any job costing reports or information out of QuickBooks!”, and they usually aren’t very happy about the situation. Sometimes that statement literally means that they see no job costing information in QuickBooks, they can't make any sense of the reports or information that they do see – OR –the job costing reports they do see don’t look like the reports that they were used to from their old accounting system, which was industry specific. Proper setup and customizing QuickBooks to meet your needs is KEY!
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4/9/2014 QuickBooks for Contractors hangout – Time & Materials Billings

When you have Time & Materials or Cost Plus jobs and want to use the QuickBooks Estimate function, there is an additional step that you'll need to do in order for your numbers to line up correctly in the Estimates vs. Actuals Report - tips and techniques are discussed in this hangout.  Additionally, there are written instructions for creating customized Time by Job Detail and Unbilled Costs by Job Reports that are filtered for a specific job.
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QuickBooks Job Costing from A-Z Webinar

Job Costing in QuickBooks can be one of the most agonizing tasks that you face on a daily basis.  Just because it’s called “QuickBooks” and it’s made by “Intuit” doesn’t mean that setup is QUICK or INTUITIVE to get good job costing reports!  The correct setup is KEY! I'm not one of those folks who thinks every contractor needs the EXACT same Chart of Accounts or Items list - I believe each construction company has unique and specific needs.  I can show you how to properly set up and use QuickBooks to ensure proper job costing so you can generate good reports out of QuickBooks every time. Join us on Wednesday March 26, 2014 from 1-2:30 p.m. EST.  
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eBook: Getting Equipment Costs into QuickBooks Job Costing Reports

eBook: If you feel that getting equipment costs into your job costing was a function that only costly construction software was capable of doing. Think again, QuickBooks can track this accurately if it's set up correctly. Yes, it's a little more work - but it's accurate, effective, and a whole lot cheaper than costly construction software. Our 32-page eBook will teach you how. Price: $25.00
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Why is Job Costing so important?

Job cost tracking is an extremely important part of every contractor's business. Job costing tracks the expenses for a job, and then allows you to compare those expenses to the jobs revenue.  This tells you which jobs are making money and which jobs are not. This article provides tips for using QuickBooks job costing capabilities to it's fullest. Price:  Free
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Creating Double-Sided Items for Tracking Costs & Revenues

In Quickbooks Pro. Premier, and Enterprise you can set up items so that a single item can track both Income and Expenses.  This means that you can use the item on Purchase Orders, Bills, or Checks to cost information to an Expense or Cost of Goods Sold Account; and then use the same item on Estimates and  Invoices to send revenue to an Income Account. Price:  Free
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About Your Host:
Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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