QuickBooks Tips, Techniques & Work Arounds Archives - Learn to use QuickBooks® in your construction business

25Oct 2013 by Nancy Smyth

Payroll Deduction Authorization form- Word format

Business Productivity Tips & Training, Free Stuff, QuickBooks Tips, Techniques & Work Arounds

Payroll management isn't an easy task and certainly involves more than just getting paychecks distributed in a timely manner. One area that businesses seem to have a hard time with is putting a plan in place to ensure payroll deduction authorization forms are properly collected and errors are prevented. Payroll deduction authorization forms are a must if you are taking money out of an employees paycheck for anything other than required payroll taxes. Yes, I know - more paperwork! You can implement a simple system in which the authorization forms can be numbered as they come in and a log may be maintained to help keep track of the forms. QuickBooks can help you to automate this process and even help you store this information electronically by attaching the authorization…

25Mar 2010 by Nancy Smyth

Tracking Sales Tax – On The Entire Invoice & On A Fixed Amount of the Invoice

QuickBooks Tips, Techniques & Work Arounds

Some state tax agencies require that in addition to needing to charge a fixed percentage (6%) of Sales Tax to each customer, that you also are required to charge a 1 1/2% Discretionary Tax on the first $5000.00 of each job. For the most part, QuickBooks does a good job of tracking taxable and non-taxable sales -- even taxable and non-taxable items on the same invoice. However, when it comes to tracking sales tax with a fixed rate on a fixed dollar amount of an entire sale ---- in addition to sales tax on the entire sale --- well it fails miserably and causes a lot of frustration for QuickBooks Users who encounter a situation of this nature. Learn how to accomplish this using QuickBooks. Request your copy of…

05Nov 2008 by Nancy Smyth

Vendor Bill Approvals

QuickBooks Tips, Techniques & Work Arounds

Developing a good method for indicating or tracking that a vendor bill is approved for payment is a difficult, but important task that every bookkeeper faces at one point or another. This article discusses 3 possible ways to accomplish this task and still keep track of where the actual bill is - so that it does get paid on time. Request your copy of this article today, by clicking the button below. Note: While this is a free article, we do request that you enter your email address so that we can notify you if this article is updated. [purchase_link id="1138" style="button" color="green" text="Request your copy of Vendor Bill Approvals now!"]

16Jan 2008 by Nancy Smyth

QuickBooks Year End “Housekeeping”

QuickBooks Tips, Techniques & Work Arounds

The end of one year/the beginning of the next year is about more than just getting ready to file your taxes, issue W-2’s, and prepare year end payroll tax returns – even though these are important items. It is the same as when you clean out your file cabinets and pack away all the paperwork for the current/previous year; you should be cleaning out your QuickBooks Lists, making Customers, Jobs, Vendors, Employees and other name items that you no longer use -- inactive! Request your copy of this article today, by clicking the button below. Note: While this is a free article, we do request that you enter your email address so that we can notify you if this article is updated. [purchase_link id="1145" style="button" color="green" text="Request your copy…

03May 2007 by Nancy Smyth

Tips for Trouble-Free Bank Statement Reconciliations

QuickBooks Tips, Techniques & Work Arounds

I recommend two key tips that will reduce the time and frustration of reconciling bank statements. These solutions are based on the principle that we want the bank reconciliation window to match exactly what appears on the bank statement, and that data should be input accordingly. If you use the following method it will make the challenging task of reconciling bank statements much easier. Request your copy of this article today, by clicking the button below. Note: While this is a free article, we do request that you enter your email address so that we can notify you if this article is updated. [purchase_link id="1151" style="button" color="green" text="Request your copy of Tips for Trouble-Free Bank Statement Reconciliations now!"]

29May 2006 by Nancy Smyth

Bounced Checks-Everybody Hates Them – but, How Do You Handle Them in QuickBooks?

QuickBooks Tips, Techniques & Work Arounds

Bounced Checks..Everybody Hates Them.. Handling bounced checks in QuickBooks can be confusing and many people are looking for a quick and efficient way to handle bounced checks so the bank reconciliation can show both the money in and the money out…. But not affecting income in a prior period. There are three different ways in which you can handle a customer’s bounced check. Try each of these methods in a test file to see which one you like the best. Request your copy of this article today, by clicking the button below. Note: While this is a free article, we do request that you enter your email address so that we can notify you if this article is updated. [purchase_link id="1158" style="button" color="green" text="Request your copy of Bounced Checks-How…

26May 2006 by Nancy Smyth

Do You Barter? Trading Services between Customers and/or Vendors

QuickBooks Tips, Techniques & Work Arounds

If you buy services or product from your customer – or if your vendors buy services or products from you, you might want to “trade” services instead of paying each other - especially in this economy. Exchanging “credits” with each other is a good way to offset your cash flow without actually exchanging money. You will, however, need to add a few new records to QuickBooks and do a few “special” transactions to make sure that all of your reports come out accurately. This article provides you with detailed, step-by-step instructions for recording barter transactions in your QuickBooks company data file. Request your copy of this article today, by clicking the button below. Note: While this is a free article, we do request that you enter your email address…

02Jan 2006 by Nancy Smyth

Tracking Use Tax

QuickBooks Tips, Techniques & Work Arounds

Many states impose Use (or Usage) Taxes on purchases that are shipped to you from a different state than the one in which you have your business, this is becoming more common as we purchase more items on the internet, and generally the purpose of Use Tax is to equalize the tax burden when buying from in-state and out of state vendors. While QuickBooks does an excellent job of tracking Sales Tax, even when you have to collect Sales Tax from multiple jurisdictions, it does not automatically calculate Use Tax for you - - - but it is possible to track Use Tax using these instructions. This article provides you with step-by-step instructions for tracking use tax on goods or services that you purchase which are subject to use…

07Oct 2005 by Nancy Smyth

QuickBooks Group Items

QuickBooks Tips, Techniques & Work Arounds

QuickBooks provides you with a powerful tool within your Item List, which is often under used, the Group Item. Creating and using Group Items will allow you to quickly and easily enter several items at a time on Estimates, Invoices, Purchase Orders; reduce the risk of "leaving something out" when you are creating an Estimate; and best of all, allows you to bridge the difference in units of measure to buy and sell products or materials. QuickBooks Pro/Premier 2012 and older versions allow you to have 20 items within a group. QuickBooks Pro/Premier 2013 has increased that limit to 50 items, read more about QuickBooks 2013 - Group Item Limit increase on the QuickBooks for contractors blog. Learn about the benefits of using Group Items. Request your copy of…

16Jun 2005 by Nancy Smyth

Creating Double-Sided Items for Tracking Costs & Revenues

QuickBooks Tips, Techniques & Work Arounds

QuickBooks uses Items extensively. Items are used on just about every form in QuickBooks, from Estimates, Invoices, Purchase Orders, bills and checks, and coupled with your Chart of Accounts form the very backbone of your job costing. In Quickbooks Pro. Premier, and Enterprise you can set up items so that a single item can track both Income and Expenses. This means that you can use the item on Purchase Orders, Bills, or Checks to cost information to an Expense or Cost of Goods Sold Account; and then use the same item on Estimates and Invoices to send revenue to an Income Account. Request your copy of this article today, by clicking the button below. Note: While this is a free article, we do request that you enter your email…

Category: QuickBooks Tips, Techniques & Work Arounds