Videos | Learn to use QuickBooks® in your construction business

18Jun 2014 by Nancy Smyth 5 Comments

How to Fulfill Your Certified Payroll Requirements – Webinar Recording

Certified Payroll Reporting requirements can be overwhelming for most contractors, their office staff, and even the accounting professionals who support them. This often misunderstood requirement can lead to major problems; including denial of payment and even fines, penalties, jail time, contract termination, and disbarment in extreme cases. Don’t get caught in a payroll certification trap - learn the ins-and-outs of completing a certified payroll report! When it comes to certified payroll and prevailing wage there are a lot of grey areas. Reporting requirements vary by state; many states have multiple agencies with different paper formats and/or require that certified payroll data be submitted via an on-line labor compliance program. To say the least, certified payroll reporting is complex as well as labor intensive. Variations of the How to…

20May 2014 by Nancy Smyth 1 Comment

QuickBooks for Contractors-Job Costing Basics from A to Z Recording

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Job Costing in QuickBooks can be one of the most agonizing tasks that a commercial or government construction contractor and their bookkeepers face on a daily basis. In fact, I talk to folks every day that tell me “I can’t get any job costing reports or information out of QuickBooks!”, and they usually aren’t very happy about the situation. Sometimes that statement literally means that they see no job costing information in QuickBooks, they can't make any sense of the reports or information that they do see – OR –the job costing reports they do see don’t look like the reports that they were used to from their old accounting system, which was industry specific. While I can’t make the reports look the same in QuickBooks as they did in…

12Jan 2014 by Nancy Smyth No Comments

VIDEO: WIP Calculations can be EASY!

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WIP Calculations can be EASY! That's right, I said EASY! Especially with our newest tool the WIP Calculator. Whether you fully utilize QuickBooks and have ACCURATE Estimate vs. Actual Reports for your jobs - OR - if you know 6 key numbers about each of your jobs; our WIP Calculator does the rest. No more agonizing hours spent number crunching with this tool. The WIP Calculator goes live on Monday January 13, 2014 (right here on this site), but for now watch this short video to see just how easy WIP Calculations can be. Whether you are a business owner, bookkeeper, or accounting professional, this tool will help you be be far more productive when it comes to preparing WIP Schedules.

15Nov 2012 by Nancy Smyth No Comments

VIDEO: QuickBooks® for Contractors hangout 11/14/2012

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This is the recording of the QuickBooks® for Contractors hangout held on Wednesday November 14, 2012. Our hangouts are held on the 2nd Wednesday of each month and can be accessed on the Sunburst Software Solutions, Inc. Google+ page. Everyone is free to watch the hangout live on our Google+ page, our YouTube Channel or be invited into the live hangout - which hold a maximum of 10 people; so it's first come - first served. During this hangout we discussed: Year end payroll planning What you should be doing NOW to prepare for the first payroll in 2013 Important due dates Getting yourself organized and not waiting until the last minute to prepare your final quarterlies Getting ready to issue W-2's 1099's and 1099-K's Tips & suggestions for developing…

13Sep 2012 by Nancy Smyth No Comments

VIDEO: QuickBooks for Contractors Hangout 9/12/2012

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This is the recording of the QuickBooks for Contractors hangout held on Wednesday September 12, 2012. Our hangouts are held on the 2nd Wednesday of each month on the Sunburst Software Solutions, Inc. Google+ page and everyone is free to watch the hangout live or be invited into the live hangout. Our live panel of long-time QuickBooks users/ProAdvisors had a combined total of more than 68 years of experience in using and/or supporting Intuit QuickBooks Financial software - and with the release of QuickBooks 2013 on Monday the new version was a prime topic of conversation and a live preview of QuickBooks 2013 was presented. During this hangout we discussed: Difficulties in navigating and finding tax and labor law information on various State government websites Difficulties in complying with digital…

16Aug 2012 by Nancy Smyth No Comments

VIDEO: QuickBooks for Contractors Hangout 8/11/2012

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This is the recording of the QuickBooks for Contractors hangout held on 8/11/2012. During this hangout we discussed the following: Using OneNote vs Evernote Using Dragon Naturally Speaking CSI Cost Codes vs. NAHB Cost Codes QuickBooks for Windows & QuickBooks for Mac functionality Problems with leasing a computer The next hangout is scheduled for Wednesday September 12, 2012, 5-6 p.m. EST - will you be joining us?

20Jul 2012 by Nancy Smyth No Comments

VIDEO: QuickBooks for Contractors Hangout 7/11/2012

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This is the recording of the QuickBooks for Contractors hangout held on 7/11/2012. (Technorati claim token WFSDMZ4GQXJH.) After a rather shaky start (a blue screen of death on my new laptop) we had a lively discussion about: Tablet use and functionality Employee issues GPS Tracking app for your iPhone that tracks where the vehicle has been, how long it was there, number of miles driven, etc. , download the information to your computer and integrate it with Google earth for map display. The GPS product is by Land Air Sea, find out more at https://www.landairsea.com/ 10 common mistakes that contractors make when using QuickBooks Contractors Board in California has updated all the required construction forms (Lien Waivers, etc.) as of July 1, 2012 If you missed our live hangout,…

06Jun 2012 by Nancy Smyth 1 Comment

VIDEO: How To Make Your QuickBooks Customer:Job List More Meaningful

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The QuickBooks Customer:Job records hold a lot of important information, project information, customer types, job types, job descriptions, start dates, and many other things as well. The QuickBooks Customer Center provides you with the ability to track your Customers (project owners, awarding authorities, or general contractors) that you perform work for. For each Customer you can then track the various Jobs (projects) that you are working on for that specific customer. For each Job that you are working on you can also track Sub-Jobs (your Change Orders or Extra Work orders) that are specific to the original job. QuickBooks offers you two different ways in which to view your Customer:Job List. One view will allow you to look at the details (Estimates, Invoices, and Payments) for a specific job…

24May 2012 by Nancy Smyth 2 Comments

VIDEO: Worker’s Comp & Payroll Tax Strategies for Public Works Contractors

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Worker's Comp and payroll taxes take a huge bite out of a contractors profit when working on Public Works construction projects - especially if the contractor is paying the full fringe benefit rate of the prevailing wage to the employee in cash and not to the Union Hall or into bona-fide plans. Contractors in California will soon be faced with yet another increase in Worker's Compensation premiums. [caption id="attachment_112" align="alignright" width="164" caption="Money doesn't grow on trees!"][/caption] Public Works Construction and Prevailing Wage projects require advanced financial planning methods and tools along with an understanding of the ever-changing compliance requirements -- so that you can reduce your overhead and get paid on time. Join Tim Blackwell of InsuranceDude.com, Steve Kuzmack of Fringe Benefit Experts, Bruce McFarland of L & R…

01May 2012 by Nancy Smyth No Comments

VIDEO: QuickBooks Integration 101

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The integration between QuickBooks and a 3rd Party Application is often very transparent - and totally confusing to both QuickBooks ProAdvisors and end users. The communication between the two programs takes place behind the scenes leaving very little to be seen – often only the end result of a report or task done outside of QuickBooks OR a transaction created in the 3rd party program that is posted into the data file. Everyone says “I need to SEE how IT (the integration) works”. It’s becoming more apparent that people confuse “integration” (the developer’s code) with HOW (the end result) the program works with the data from QuickBooks; even after watching a video about what the program does and how it does it. Definitions from the Computing Dictionary at Dictionary.com Integration…